The Travel Company Edinburgh
  • Home
  • Our Services
    • Business Travel >
      • Flights
      • Hotels
      • Car Hire
      • Transfers
      • Rail & Ferry
      • Visas
    • M.I.C&E >
      • Meetings
      • Incentives
      • Conferences
      • Exhibitions
      • Events
    • Honeymoons & Holidays >
      • Holidays Website
      • Activities & Tours
      • Motorhome Rental
      • LOGANAIR >
        • Aberdeen
        • Barra
        • Benbecula
        • Bergen
        • Campbeltown
        • Donegal
        • Dublin
        • Dundee
        • Edinburgh
        • Glasgow
        • Guernsey
        • Inverness
        • Islay >
          • Distilleries Tours
        • Isle of Man
        • Kirkwall
        • London
        • Manchester
        • Norwich
        • Stornoway
        • Sumburgh
        • Tiree
        • Wick
    • Scotland & UK
    • Travel Insurance
    • Medical Travel Companions
    • Poppyscotland
    • Before you travel
    • Country Entry Requirements
  • About Us
    • Contact Us
    • Book an Appointment
    • Our Memberships
    • Gallery
    • Blog
    • Privacy Policy

Blog

Planning the Perfect Event

14/9/2021

0 Comments

 
Picture
The very first thing to think of is 'What is this meeting for and what do we want to achieve?'
Is it: A brainstorming session, simple meeting, training, inspirational staff meeting, fun day out, an awards event, a serious meeting to discuss strategy or anything else you can think of.
Once you know what you are looking to do in the meeting, that’s when you can decide what you need and you can then source the perfect venue. This can take a long time to get right, especially if you are not familiar with the town or city you want to hold it in. This is where we can help you by doing all the leg work and negotiating the best rates for your meeting.

What are you looking for?
  • Do you need a venue with accommodation for the delegates or even just for the speaker?
  • The size of the room to fit your numbers
  • Do you need AV (Audio visual) equipment for your event?
  • What time will the meeting start and finish?
  • What is the timing of the different parts of the meeting, working this out will help you to work out when you want to have the breaks.
  • Will you be providing food and drinks?
  • When do you want your refreshments? In the room for a working coffee break or lunch break or outside the room so your delegates can stretch their legs?
  • If you want to keep everyone really happy what about Breakfast before the meeting or working breakfast sandwiches?
  • What will you provide for lunch on the day a buffet, a restaurant meal or a working lunch?
  • Do you want to arrange a dinner or even a Gala Dinner?
There are many more things to consider but the above is a start. Now it's time to think about what you want from the meeting. These are potentially the same thing or they can be 2 different things.
My idea of the perfect meeting is something like this:


  • Room that works for the specific meeting request, you would be surprised as people often think 'a meeting room is just the same as an other' you don't realise how wrong that comment can be!
  • The room has blackout blinds if the screen is going to be used
  • A venue that is flexible, so if there is a change last minute then the venue can accommodate me.
  • Friendly, efficient and flexible staff at the venue.
  • if using AV the venue needs to have technical support. Just in case you need it!
  • A great lunch. it’s funny because people always remember the lunch from a meeting! I guess when you are out of the office and you are being given a free lunch in the middle of a training or team meeting etc it’s important that the lunch is delicious. It can make or break a meeting!

If you want some help in finding the best venue for your meeting or event anywhere in the world then get intouch:

The Travel Company Edinburgh
0131 467 7000
edinburgh@ttce.com
0 Comments

    Archives

    November 2022
    April 2022
    March 2022
    November 2021
    October 2021
    September 2021
    August 2021
    July 2021
    June 2021
    March 2021
    January 2021
    October 2020
    September 2020
    June 2020
    May 2020
    April 2020
    March 2020
    August 2019
    June 2019
    May 2019
    February 2019
    November 2018
    September 2017
    August 2017
    July 2017
    June 2017
    May 2017
    April 2017
    March 2017
    February 2017

    Categories

    All

    RSS Feed

Best Travel agencies in Edinburgh
Picture
Picture
Picture
Picture
0131 467 7000  edinburgh@ttce.com

​Click here for:
Foreign Commonwealth & Development Office travel advice.


Many of the flights and flight-inclusive holidays on this website are financially protected by the ATOL scheme. But ATOL protection does not apply to all holiday and travel services listed on this website. Please ask us to confirm what protection may apply to your booking. If you do not receive an ATOL Certificate then the booking will not be ATOL protected. If you do receive an ATOL Certificate but all the parts of your trip are not listed on it, those parts will not be ATOL protected. Please see our booking conditions for information, or for more information about financial protection and the ATOL Certificate go to: www.atol.org.uk/ATOLCertificate

Book with confidence. We are a Member of ABTA which means you have the benefit of ABTA's assistance and Code of Conduct. All the package and Flight-Plus holidays we sell are covered by a scheme protecting your money if the supplier fails. Other services such as business travel, hotels or flights on their own may not be protected and you should ask us what protection is available.   To find out more please go to www.abta.com Our numbers are W9294, C7292, J2696. 
​

The air holiday packages advertised on this website are ATOL Protected by the Civil Aviation Authority, as we act as an agent for licensed tour operators and we can ATOL protect our own tailor-made itineraries for you. The names and ATOL numbers of each tour operators are displayed with each holiday offer shown and when enquiring with us about your holiday we will advise who is ATOL protecting your booking and confirm their ATOL number. Our ATOL number is 9150. You can check an ATOL number here
  • Home
  • Our Services
    • Business Travel >
      • Flights
      • Hotels
      • Car Hire
      • Transfers
      • Rail & Ferry
      • Visas
    • M.I.C&E >
      • Meetings
      • Incentives
      • Conferences
      • Exhibitions
      • Events
    • Honeymoons & Holidays >
      • Holidays Website
      • Activities & Tours
      • Motorhome Rental
      • LOGANAIR >
        • Aberdeen
        • Barra
        • Benbecula
        • Bergen
        • Campbeltown
        • Donegal
        • Dublin
        • Dundee
        • Edinburgh
        • Glasgow
        • Guernsey
        • Inverness
        • Islay >
          • Distilleries Tours
        • Isle of Man
        • Kirkwall
        • London
        • Manchester
        • Norwich
        • Stornoway
        • Sumburgh
        • Tiree
        • Wick
    • Scotland & UK
    • Travel Insurance
    • Medical Travel Companions
    • Poppyscotland
    • Before you travel
    • Country Entry Requirements
  • About Us
    • Contact Us
    • Book an Appointment
    • Our Memberships
    • Gallery
    • Blog
    • Privacy Policy