The Travel Company Edinburgh
  • Home
  • Our Services
    • Business Travel >
      • Flights
      • Hotels
      • Car Hire
      • Transfers
      • Rail & Ferry
      • Visas
    • M.I.C&E >
      • Meetings
      • Incentives
      • Conferences
      • Exhibitions
      • Events
    • Honeymoons & Holidays >
      • Holidays Website
      • Activities & Tours
      • Motorhome Rental
      • LOGANAIR >
        • Aberdeen
        • Barra
        • Benbecula
        • Bergen
        • Campbeltown
        • Donegal
        • Dublin
        • Dundee
        • Edinburgh
        • Glasgow
        • Guernsey
        • Inverness
        • Islay >
          • Distilleries Tours
        • Isle of Man
        • Kirkwall
        • London
        • Manchester
        • Norwich
        • Stornoway
        • Sumburgh
        • Tiree
        • Wick
    • Scotland & UK
    • Travel Insurance
    • Medical Travel Companions
    • Poppyscotland
    • Before you travel
    • Country Entry Requirements
  • About Us
    • Contact Us
    • Book an Appointment
    • Our Memberships
    • Gallery
    • Blog
    • Privacy Policy

Blog

Making a Travel Policy That is Fit for Purpose.

5/7/2021

0 Comments

 
Picture
How to write a company travel policy?
It is surprisingly common to come across organisations that despite having significant expense in terms of travel, they do not have a travel policy to adhere to and whilst it is possible for a company to get by without ever formally documenting rules on employee travel and expenses it is inadvisable.
Each company has to find a program that matches its size, travel pattern, and culture. Yet for all these unique considerations, the importance of getting it right is universal, as are the basic principles that go into designing the right policy.
So why do you need a travel policy?
Cost Control - Smart policies don’t just protect against overspending, they actively encourage saving.
Employee Satisfaction - Business travellers want the right amount of guidance from their company policy. Not having defined rules can leave employees confused, but having too many rules can be counterproductive. By creating more work for an employee during booking, and giving them too few comfortable and convenient options on the road, overly-strict policies encourage travellers to go rogue.
Reporting - T&E is one of the largest expense categories at a typical organization, often ranking behind only salary and rent. Because a company’s travel policy determines how employees book and submit expenses, it has a huge effect on whether spending remains visible.
 
By identifying specific priorities, you’ll know where to focus your attention. Here are some possible objectives:
Reduce average trip cost
Replace some travel with virtual meetings
Promote use of approved suppliers
Secure negotiated hotel rates
Increase advance booking
Improve employee satisfaction with flight and hotel options
Speed up expense reimbursement process
 
Once you have established the objectives, we work with clients and potential clients in order to write a travel policy that is comprehensive, covering every stage of trip from booking through to reimbursement, and at the same time comprehensible. 
Below are a list of examples that could be included in a travel policy:
Where should employees book their travel?
How should they pay?
How are trips approved or rejected?
What class of flight?
Flight selection criteria
Hotel star class
Allowable expenses whilst in a hotel
Rail v plane
Economy v Business Class
 
Are you struggling with your travel policy? Why not get in touch today and see how we can help.

Get in touch edinburgh@ttce.com +44 (0)131 467 7000
0 Comments

Your comment will be posted after it is approved.


Leave a Reply.

    Archives

    November 2022
    April 2022
    March 2022
    November 2021
    October 2021
    September 2021
    August 2021
    July 2021
    June 2021
    March 2021
    January 2021
    October 2020
    September 2020
    June 2020
    May 2020
    April 2020
    March 2020
    August 2019
    June 2019
    May 2019
    February 2019
    November 2018
    September 2017
    August 2017
    July 2017
    June 2017
    May 2017
    April 2017
    March 2017
    February 2017

    Categories

    All

    RSS Feed

Best Travel agencies in Edinburgh
Picture
Picture
Picture
Picture
0131 467 7000  edinburgh@ttce.com

​Click here for:
Foreign Commonwealth & Development Office travel advice.


Many of the flights and flight-inclusive holidays on this website are financially protected by the ATOL scheme. But ATOL protection does not apply to all holiday and travel services listed on this website. Please ask us to confirm what protection may apply to your booking. If you do not receive an ATOL Certificate then the booking will not be ATOL protected. If you do receive an ATOL Certificate but all the parts of your trip are not listed on it, those parts will not be ATOL protected. Please see our booking conditions for information, or for more information about financial protection and the ATOL Certificate go to: www.atol.org.uk/ATOLCertificate

Book with confidence. We are a Member of ABTA which means you have the benefit of ABTA's assistance and Code of Conduct. All the package and Flight-Plus holidays we sell are covered by a scheme protecting your money if the supplier fails. Other services such as business travel, hotels or flights on their own may not be protected and you should ask us what protection is available.   To find out more please go to www.abta.com Our numbers are W9294, C7292, J2696. 
​

The air holiday packages advertised on this website are ATOL Protected by the Civil Aviation Authority, as we act as an agent for licensed tour operators and we can ATOL protect our own tailor-made itineraries for you. The names and ATOL numbers of each tour operators are displayed with each holiday offer shown and when enquiring with us about your holiday we will advise who is ATOL protecting your booking and confirm their ATOL number. Our ATOL number is 9150. You can check an ATOL number here
  • Home
  • Our Services
    • Business Travel >
      • Flights
      • Hotels
      • Car Hire
      • Transfers
      • Rail & Ferry
      • Visas
    • M.I.C&E >
      • Meetings
      • Incentives
      • Conferences
      • Exhibitions
      • Events
    • Honeymoons & Holidays >
      • Holidays Website
      • Activities & Tours
      • Motorhome Rental
      • LOGANAIR >
        • Aberdeen
        • Barra
        • Benbecula
        • Bergen
        • Campbeltown
        • Donegal
        • Dublin
        • Dundee
        • Edinburgh
        • Glasgow
        • Guernsey
        • Inverness
        • Islay >
          • Distilleries Tours
        • Isle of Man
        • Kirkwall
        • London
        • Manchester
        • Norwich
        • Stornoway
        • Sumburgh
        • Tiree
        • Wick
    • Scotland & UK
    • Travel Insurance
    • Medical Travel Companions
    • Poppyscotland
    • Before you travel
    • Country Entry Requirements
  • About Us
    • Contact Us
    • Book an Appointment
    • Our Memberships
    • Gallery
    • Blog
    • Privacy Policy