Have a travel policy that is fit for purpose.
You might already have a travel policy, but is it the best that it can be? Is it a one-size-fits-all document that’s been in place for a long time and therefore it no longer meets your needs? Is it aligned with where your organisation is looking to be in the future? Taking the time to examine your travel policy in a critical way, whilst gathering feedback from those that it affects the most is your first step in crafting a well-constructed, universally understood and adhered to travel policy that will act as your first line of defence when it comes to controlling and reducing travel costs.
Improve your lead times
Increasing how far in advance travel is booked is a behaviour that is key to driving travel costs down, however last minute bookings can be a hard habit to shake due to the amount of flexibility that they afford travellers.
Although it’s not always possible to exert a lot of control over meetings with prospects or clients, internal meetings provide a great opportunity to think smart and increase lead times, so it’s worth asking travellers to be mindful when arranging these. Your travel management company (TMC) should have a wealth of experience when it comes to improving lead times and working with your account manager to develop a strategy that best fits your organisation is the best way to kick things into touch.
Boost travel policy compliance
The first step to improving compliance with your travel policy is to understand why travellers are resistant to booking within the defined parameters set out in the policy; is it a matter of convenience? Is your current booking system difficult to use or access? Does your travel policy seem inflexible or unrealistic to employees? Do employees feel like they have more choice using online booking sites?
Find a travel management approach that’s the right fit
If your organisation’s current approach to travel management isn’t quite working out, or is failing to produce the results that you want then why not find a travel management solution that fits?
Procuring the services of a TMC is no mean feat and, if done properly, it can take a fair amount of time. However, it also provides an often much needed chance to take stock - to evaluate what’s working, what isn’t and where your organisation is heading.
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